RecruitScreen vs Willo: which async screening platform fits an Australian team?

Willo is one of the best-known names in one-way video interviewing — a polished UK-based platform aimed at high-volume global hiring, with AI-assisted fit scoring, transcription on every paid plan and a wide integration catalogue. If you’re hiring across continents with a large TA function, it’s a credible choice.

It will even bill you in Australian dollars. The differences that matter are underneath that: where your candidates’ recordings actually live, how long they survive before you have to pay to keep them, and whether a model or a person builds your shortlist.

The short version: Choose Willo for global volume, AI-assisted shortlisting and integration depth. Choose RecruitScreen if you hire in Australia and care that candidate video is stored here, kept for a year as standard, and never scored by a machine.

Side by side

	Willo	RecruitScreen
Candidate data residency	AWS in the EU and US per their published subprocessor list — no Australian region published	Stored in Sydney, Australia — the default, not a paid region option
Retention & deletion	Automatic deletion by plan: 3 months on Growth, 6 months on Scale. Longer retention is a paid add-on, from US$10/month	Deleted automatically at 12 months, and 30 days after a candidate is archived — set a shorter period at no extra cost
Who decides	Willo Intelligence scores candidate fit and maintains a live shortlist, where enabled	Your reviewers. Nothing scores, ranks or shortlists candidates
Billing	Published in AUD alongside GBP/USD/EUR — Growth A$389/month, or A$292/month billed yearly, for up to 4 users	AUD, GST inclusive, monthly or annual — no FX fees on the company card
Free option	No free plan published	Free forever — one live campaign, no credit card
Company & support	UK-based (Willo Technologies)	Australian-owned (Indxtree Pty Ltd, ABN 22 699 760 113), Australian business hours

Willo details are quoted from their own published pages and were last reviewed on 30 July 2026. Pricing and terms change — always confirm on their site. Sources: Willo pricing · Willo Trust Center — subprocessors · Willo — video storage & retention · Willo Intelligence

Choose Willo if…

•You run global, multi-region hiring and need broad ATS integrations.
•You want AI to score candidate fit and keep a shortlist updated as responses land.
•Three- to six-month retention suits you, or you’re happy to pay to extend it.

Choose RecruitScreen if…

•Your candidates are in Australia and their recordings should be too.
•You want twelve months of retention as standard, with automatic deletion you control — not a paid add-on.
•You’d rather your reviewers built the shortlist than a scoring model.
•You want a campaign live this afternoon, not a rollout with an implementation call.
•Australian support hours matter when something breaks at 9am AEST.

Start for free

Questions people ask

Is RecruitScreen cheaper than Willo? +

For typical Australian team sizes, yes. Willo publishes AUD pricing — Growth is A$389/month, or A$292/month billed yearly, for up to four users. RecruitScreen starts at A$49/month inc. GST and has a free-forever plan. Compare current pricing on both sites for your volume.

Does RecruitScreen have AI candidate scoring like Willo? +

No — deliberately. We use AI to transcribe answers so you can skim and search them, but nothing scores, ranks or shortlists candidates. Your reviewers decide, which is a much easier decision to explain to a candidate, a client or a regulator.

How long is candidate video kept? +

Twelve months, then it is deleted automatically — and 30 days after a candidate is archived. You can set a shorter period at no extra cost. Willo’s entry plan keeps candidate content for three months, and extending retention is a paid add-on.

Can I migrate mid-campaign? +

There’s nothing to migrate: create a workspace, paste your questions, and send the new link to your next intake.