From job ad to shortlist, without a single phone call
RecruitScreen runs your first round asynchronously. Here's the whole workflow — what you do, what candidates see, and where the time savings come from.
Build a campaign
Start from a ready-made screening pack built for the role — warehouse, hospitality, customer service, admin or leadership — or write your own and save them to your library for next time. Set a time limit per answer — 30 seconds for a licence check, two minutes for "walk me through your last role". Add an intro so candidates know who they're talking to, and your branding so the experience feels like your business.
Example: Warehouse Operator — Night Shift
- 1. Do you hold a current forklift (LF) licence? · 30s
- 2. Describe a time you solved a problem at work. · 90s
- 3. What's your availability for night shifts? · 45s
“Describe a time you solved a problem at work.”
Share one link
Every applicant gets the same recruit link — paste it into your job ad, your ATS auto-reply, or an SMS. Candidates open it on any phone or computer and record short video answers in their browser. Nothing to install, no account to create, no interview to schedule. Candidates can answer after dinner instead of ducking out of their current job to take your call.
Review & shortlist
Responses land in your campaign as they're completed, and every answer is transcribed automatically — watch side by side or skim the transcript, since every candidate answered the same questions you're comparing like for like. Rate, leave notes, tag ("Forklift ticket", "Immediate start"), and shortlist. Invite hiring managers to review with you, comment on the exact answer, and discuss in reply threads with @mentions — the conversation stays attached to the candidate.
Production Operator — Night Shift
22 candidates · 21 completed
22
Candidates
21
Completed
12
Shortlisted
4.1
Avg rating
Ethan Rossi
Lachlan Murphy
Night shift
Olivia Nguyen
Charlotte Kelly
Day shift
Mia Chen
Isabella Rossi
Warehouse Operator — Night Shift
Team reviews (2)
Maya Whitford
5.0 ShortlistClear communicator, licence confirmed on camera. Book her in.
Dan Kowalski
1h agoAgreed — moved her to Interview booked for Tuesday.
History
Stage set to Interviewed
Dan K · Tue, 11:20 am
Interview booked — Tue, 2:00 pm
Dan K · Mon, 4:05 pm
Review added · Shortlist
Maya W · Mon, 9:41 am
Run the pipeline to hired
The shortlist isn't the finish line. Move candidates through the built-in pipeline — Applied, Reviewed, Interview booked, Interviewed, Offer, Hired — and book interviews that show up on your dashboard. Every stage move, review and decision is logged in the candidate's history, so anyone on the team can see exactly where things stand and how they got there.
Common questions about the workflow
How long does setup take? +
You can build a campaign in one sitting — start from a ready-made screening pack, adjust the questions, set your answer time limits, and share the link.
What do candidates see? +
A branded page with your intro, one question at a time, and a record button. They can re-record before submitting. No app, no account.
Can I set time limits per answer? +
Yes — each question has its own answer time limit, so a 60-second pitch stays a 60-second pitch.
What happens when a candidate finishes? +
Their responses appear in your campaign immediately, ready to review, rate, tag and shortlist with your team.
Can I track candidates past the shortlist? +
Yes — a built-in hiring pipeline tracks every candidate from Applied through Interview booked, Interviewed and Offer to Hired, with a full history of every move.
Are the answers transcribed? +
Yes — every answer is transcribed automatically on every plan, including Free. Skim the transcript when you cannot listen, comment on the exact answer, and export to PDF or Word. Transcripts are an automated aid and may contain errors; the video is the record.
Can screening results flow into our ATS? +
Yes — signed outbound webhooks fire when a candidate completes screening or a decision is made, and a REST API lets your system read campaigns, candidates and outcomes. A reference field matches candidates back to your ATS records.
Try it with your next role
Free plan to get started — no credit card. Start from a ready-made screening pack and have your first campaign live in one sitting.
Start for free